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SOQ General Questions
Do I apply to be a service provider or a work provider?
A firm can submit to be a service provider or a service and work provider. A service provider must be the Prime for that service and perform over fifty percent of the work. A work provider must perform over fifty percent of the total work. The firm must also identify whether the component services of the work will be done by the firm as the Prime or by sub consultants. In both cases (whether by Prime or sub consultant), the firm listed must have submitted and been ranked in the pre-qualifications as a service provider for this service. The firm submitting to provide each work is required to be the Prime in certain services for each work as identified in the information package.
How many services and works can I apply to be pre qualified as a provider?
A firm, if it so desires, can apply to provide all services with one exception: a firm can only apply to provide Surveying- Construction Staking- Major Project or Surveying - Construction Staking - Minor Project, but not both.
Firms applying to be a works provider can submit for all the requested works with the following exceptions:
1. A firm can apply to provide either Flood Control - Major Project or Flood Control - Minor Project, but not both.
2. A firm can apply to provide either Streets and Road Repair - Major Project or Streets and Road Repair - Minor Project, but not both.
Works
Each requested work consists of several services required to perform that work. The requested works and the services comprising each work are shown in the Matrix of Works and Required Services. Firms proposing to be a works provider must perfrom over fifty percent of the total work, and must indicate those services they will perform themselves (i.e. as the Prime) and those services to be done by sub consultants. For some services (as indicated on the Matrix), a firm will not have to identify whether the Prime or a sub consultant will perform the service until a project interview. For each work category, the firm requesting to be the works provider must be the prime for one or more of the component services as identified in this package. The Prime and the sub consultants must submit and be ranked as a service provider for the services identified as being supplied by them for that work. Firms indicating a sub consultant not ranked for that service receive a default score of zero for that service and, thus, a lower overall score for the list ranking as a work provider. Firms seeking to be a work provider should ensure all its named sub consultants are also submitting to be a service provider in the proper services.
A firm selected as a works provider must use the sub consultants detailed on its SOQ submittal. If a firm wishes to use a different sub consultant, it must first receive the approval of the County. The requested substitute sub consultant must be on the current pre-qualification list with an average score higher than or equal to the one named on the SOQ submittal unless otherwise approved by the County and must demonstrate sufficient qualifications to ensure project quality is not diminished. A substitution made in this manner will not change the rank or evaluation score of the works provider.
WORKS CATEGORIES
Bridges
Provide all engineering services for the preparation of plans and specifications of bridges.
Construction Management
Those duties called for in the Construction Management - Administration Service as the Prime and the provision or management of Construction Management - Quality Assurance (Materials Testing and Inspection) either as the Prime or through a pre-qualified sub consultant.
Flood Control - Major Project
Provide all engineering services for the preparation of plans and specifications of flood control improvements. Projects will typically cost more than one million dollars, and require storm drain conveyance design, detention / retention design, or both.
Flood Control - Minor Project
Provide all engineering services for the preparation of plans and specifications of flood control improvements. Projects will typically cost less than one million dollars, and require only storm water collection and conveyance design.
Landscape Architecture and Engineering
Provide landscape architectural and engineering services for design and construction of various landscape projects. Basic services may include reports, surveys, studies, general requirements, master planning (analysis and design), construction documents, bidding assistance, and post design services.
Limited Access Roadways
Provide all engineering services for the preparation of plans and specifications of freeways and other limited access roadways.
Pedestrian Grade Separations
Provide conceptual, preliminary, and possibly all engineering services from feasibility studies to the construction of pedestrian grade separations. These services may include consensus building; interactive three-dimensional CADD presentation ability; extensive and detailed utility location and relocation; pedestrian and vehicle estimates; air quality benefit analysis; ADA compliance; architectural analysis; and geographical, civil, traffic, structural, electrical, and mechanical engineering. Work may involve numerous meetings with property owners and interested parties.
Streets and Road Repair - Major Project
Provide all engineering services for the preparation of plans and specifications of streets and road repair. Projects will typically cost more than two million dollars, and may require special improvement district work, traffic improvement work, electrical engineering, structural engineering, and considerable right-of-way engineering.
Streets and Road Repair - Minor Project
Provide all engineering services for the preparation of plans and specifications of streets and road repair. Projects will typically cost less than two million dollars and will not normally require special improvement district work, electrical engineering, and structural engineering. Work may involve some minor structures and minimal right-of-way engineering.
Services
Firms may apply for ranking as a service provider or as a service and work provider.
SERVICE CATEGORIES
Constructability Review
Consultant shall conduct review in three stages, 30%, 90% and at 99%. Review plans and specifications for errors, omissions and insufficient or ambiguous details. Identify any areas containing significant potential conflicts and / or construct ability issues, areas where additional information may be needed and any and all areas where significant savings could be realized in the cost of construction.
Construction Management - Administration
Provide a resident project representative(s) and licensed project engineer and/or project manager for transportation and flood control construction projects. Inspect and document contractor's work, prepare pay requests and change orders, as needed. Provide liaison with the public, sub-contractors, utilities, other governmental agencies, and other involved parties.
Construction Management - Quality Assurance (Materials Testing and Inspection)
Conduct plant and/or field sampling, inspection, and perform standardized laboratory tests on common construction materials in accordance with ASTM, AASHTO, or other applicable procedures. Document results of tests performed.
Construction Management - Staff Augmentation
Provide a resident project representative(s) for inspection of transportation and flood control construction projects. Inspect and document contractors work, review pay requests and change orders, as needed. Provide liaison with the public, subcontractors, utilities, other governmental agencies, and other involved parties.
Electrical Engineering - Traffic / Lighting
Provide and review design of traffic signal, street light, landscape lighting, intelligent transportation systems (I.T.S.), and other traffic control systems. Specific services may involve the review or design of plans to modernize street light systems from series to multiple circuits, the review or design of landscape lighting systems, the review or design of electrical traffic signal systems or I.T.S., the evaluation or review of circuits for pumps, and the performance of roadway lighting studies.
Environmental Engineering - Air Quality Impact Studies
Conduct air quality impact studies of projects and programs using computer software and methodologies acceptable to Clark County and the Clark County Regional Transportation Commission. Studies must conform to applicable local, state, and federal laws and regulations.
Environmental Engineering - Asbestos Abatement
Conduct on-site surveying and laboratory tests of building materials that may contain asbestos. Provide detailed descriptions of the test results and a recommended approach for abatement.
Environmental Engineering - Environmental Studies
Provide on-site assessments for the presence of hazardous materials and make recommendations.
Geotechnical Engineering
Investigate on-site soil and rock properties and make recommendations on the use of those materials for structures normally associated with road and flood control improvements.
Highway Engineering - Freeway Design
Design of limited access roadway, including diamond, single-point and fully directional, interchanges; alignment studies (depressed sections and fully elevated), soundwalls, drainage facilities, mitigation of impacts and specifications.
Highway Engineering - Traffic Engineering
Design traffic signals, I.T.S., pavement markings, signs, and other traffic control device plans. Prepare specifications. Conduct traffic operations, traffic flow, and traffic planning for feasibility studies, including level of service analysis at intersections and roadway segments. Prepare and/or review geometric design and channelization plans.Conduct intersection warrant analyses for multi-way stops and traffic signals, school related pedestrian studies, speed studies, and other traffic related safety studies.
Highway Engineering - Urban Arterial Design
Design of typical arterials (normally four to eight lanes wide with right-of-way widths of 80 to 120 feet) located in the Las Vegas Valley. Design includes pavement, curb, gutter, sidewalks, drainage improvements, and reconstruction within developed areas.
Hydraulic/Hydrology - Detention/Retention
Design of facilities to temporarily store storm water run-off. Design includes inlet structures, outlet structures, dam embankment, spillway design, multiple and mixed use, and associated hydrology and hydraulics.
Hydraulic/Hydrology - Storm Drain Conveyance
Design of storm water collection and conveyance facilities in both open channel and closed conduits. Design includes inlets, transition structures, culverts, and associated hydrology and hydraulics.
Hydraulic/Hydrology - Hydrology
Provide an analysis of the off-site and on-site hydrology of a project for the existing, proposed and future conditions.
Landscape Architecture
Design of landscaping for areas within the public right-of-way, detention basins, or redevelopment projects. These design services may include irrigation, lighting, and maintenance recommendations.
Right-of-Way - Acquisition / Negotiation and/or Relocation
This service encompasses both the acquisition/negotiation and relocation services. Firms may be contracted to perform acquisition/negotiation and relocation services or either acquisition/negotiation or relocation work.
Acquisition/Negotiation - Assist in the acquisition of right-of-way by negotiation or eminent domain proceedings, present offers, explain appraisals, provide liaison duties between the County and property owners, monitor escrows, maintain diaries, records, correspondence and reports, and prepare pre-condemnation packages.
Relocation - In compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act and applicable state and federal policies and regulations: perform project relocation studies and relocation advisory assistance to displaced commercial and residential property owners and/or tenants; compute benefits and review benefit applications; maintain diaries, correspondence, and generate reports; and provide close coordination between relocation and acquisition activities.
Right-of-Way - Appraisals
Prepare valuations of interests in real property in compliance with the Uniform Standards of Professional Appraisal Practice and the Uniform Appraisal Standards for Federal Land Acquisition. Perform appraisal review assignments and provide written reports in accordance with the Uniform Standards of Professional Appraisal Practice, containing a credible opinion as to the quality of another appraiser's work. Provide testimony as an expert witness in condemnation proceedings, and perform supplemental studies as needed.
Right-of-Way - Government Land Acquisitions
Coordination, processing, and completion of right-of-way grants, easements, leases, permits, or other realty actions required upon federal, state, city, or other government-owned lands; preparation of application packages involving right-of-way, leases or other land uses requiring Bureau of Land Management (BLM) authorization; coordinating and processing of advertising and public notices if required by BLM or other governmental agency; preparation and coordination of environmental documentation or reports to meet NEPA (National Environmental Policy Act) requirements related to right-of-way, easements, or other realty actions cited above; processing, monitoring, and coordinating BLM departmental reviews in a timely manner; resolution of issues during application processing; complete desert tortoise reports or clearances; work with staff to prepare and coordinate renewal applications; preparation of final lease/right-of-way grant/temporary use or other permits and agreements, offer letters, decision letters, and applicable stipulations or conditions.
SID (Special Improvement Districts)
Provide services to assist the County in the formation and administration of assessment districts for new developments involving one or a small number of private property owners who intend on developing their property for residential, commercial, industrial, or other beneficial use. Work may include the major components of special improvement district (SID) formation, reapportionment services, and acquisition audits. The major components of SID formation include review of construction plans, right-of-way certifications, bid document review, inspection and materials testing, review and recommendation of payment request, determination of assessment allocation, and preparation of the Engineer's report.
Structural Engineering - Transportation and Flood Control
Design of structures associated with transportation or flood control improvements, such as bridges, viaducts, large culverts, spillways, transitions, structures, retaining walls, and related structures.
Surveying - Construction Staking - Major Project
Includes the verification of horizontal alignment or boundary configuration, limits of right-of-way, and the vertical controls from which a major project is to be constructed. Also includes the establishment of necessary site-specific construction benches and horizontal control points, and the physical placement of all construction stakes necessary to enable the contractor to locate the proposed major project improvements. Major project improvements may be defined as improvements normally associated with the construction of limited access roadways, super arterial roadways, and beltways. Examples include the Desert Inn Super Arterial and the Southern Beltway.
Surveying - Construction Staking - Minor Project
Includes the verification of horizontal alignment or boundary configuration, limits of right-of-way, and the vertical controls from which a minor project is to be constructed. Also includes the establishment of necessary site-specific construction benches and horizontal control points, and the physical placement of all construction stakes necessary to enable the contractor to locate the proposed minor project improvements. Minor project improvements may be defined as improvements normally associated with the construction of urban arterial roads, collector roads, special improvement districts, and flood control improvements.
Surveying - Land Surveying (Boundary/Topo/Alignment)
The establishment of boundaries, alignments, limits of rights-of-way, and so forth, sufficiently tied to the land net (United States Public Land Survey) to enable the survey to be retraced. This work includes the resolution of conflicting surveys, identifying and addressing title issues within the scope of the land surveyor's authority, the preparation of certified legal descriptions of the area surveyed and acquisition areas, preparation of right-of-way plans/plats, and the measurement of the earth's contours and of fixed works to include ground control and aerial mapping.
Surveying - Land Surveying and Construction Staking - Minor Project (Laughlin only)
The establishment of boundaries, alignments, limits of rights-of-way, and so forth, sufficiently tied to the land net (United States Public Land Survey) to enable the survey to be retraced. This work includes the resolution of conflicting surveys, identifying and addressing title issues within the scope of the land surveyor's authority, the preparation of certified legal descriptions of the area surveyed and acquisition areas, preparation of right-of-way plans/plats, and the measurement of the earth's contours and of fixed works to include ground control and aerial mapping.
Includes the verification of horizontal alignment or boundary configuration, limits of right-of-way, and the vertical controls from which a minor project is to be constructed. Also includes the establishment of necessary site-specific construction benches and horizontal control points, and the physical placement of all construction stakes necessary to enable the contractor to locate the proposed minor project improvements. Minor project improvements may be defined as improvements normally associated with the construction of urban arterial roads, collector roads, special improvement districts, and flood control improvements.
Utilities Coordination and Design
Contact utilities to determine proposed and existing facilities. Coordinate the preparation of construction plans to avoid utility conflicts. Prepare plans and specifications for the relocation of existing utilities, as well as new facilities for water and sewer lines associated with road and flood control improvements.
Selection Process
After the Board of County Commissioners' approval of the service and work pre-qualifications, the County selects firms from these rankings. Firms with a current contract in a service or work category can not receive another contract in that same service or work category until the first contract is completed or all the firms in that same category have current contracts. Contract completion is defined as:
1. For Design contracts, completion is the County's acceptance of 100 percent plans or other final deliverables;
2. For Construction Management contracts, completion is substantial completion of construction;
3. For surveying, completion is when all final monuments are set and appropriate documents are filed; and
4. A firm will also be eligible for another contract if the County issues a letter indicating the firm's project has been put on hold.
For the first project assigned from a service list, the County begins with the top ranked firm. The pre-qualification service list, thereafter, continues to rotate as projects are assigned to firms on that list. As indicated above, firms with a current project in that service category will be by-passed until their project is complete. When the bottom of the list is reached, the assignments begin again at the top of the list. The County, however, reserves the right to interview firms for a service project if the work is unique or specialized to a degree that, in the County's judgment, the interview process is appropriate.
For the first project assigned from a works list, the County will request the top three firms in that works category to attend a brief (one half-hour) interview. During the interviews, the firms will be evaluated on their response to questions regarding the following areas:
1. Understanding of the project and the approach proposed to completing the project.
2. The experience of the firm and the personnel proposed to complete and perform the services on similar types of projects.
3. The firm's current workload, its current work commitment, and its ability to meet the proposed project schedule.
4. The quality and diversity of the firm's proposed sub consultants.
5. The extent of local resources to apply to the proposed project.
6. Current County work and fees earned to date from the County's pre-qualification lists.
7. The quality of the firm's previous performance in providing services to the County.
Firms will be required to identify how they plan to provide the services listed in the "Services Identified at Works Interview" column from: Matrix of Works and Required Services for that work category. The firm identified (whether the Prime or a sub consultant) must be on the appropriate ranked service pre-qualification list.
The firm receiving the highest score from the interview will be offered the project. For the next project in that work, the two firms not chosen for the previous project plus the next highest-ranking firm on the list will be interviewed. This process continues with each additional project in that work category.
Firms with a current contract in a works category will not be eligible for another project in that same works category until the first contract is completed. A firm passed over due to a current contract maintains its place in the rankings.
Following notice of selection, the County and the firm may take up to sixty days to negotiate a contract. In the event that the County is unable to negotiate a contract within this 60-day period, the County may terminate negotiations and undertake negotiations with another ranked firm. The County reserves the right, based on project requirements, project schedules, or other project factors, to terminate contract negotiations before the sixty days are up and begin contract negotiations with another ranked firm.
Firms will be expected to sign all contracts under the company name as it appears on the firm's SOQ submittal package. If the firm is comprised of several legal business entities that are included in the firm's SOQ submittal, these business entities also will be required to sign any contract with the County. The firm is also required to be able to legally execute all contracts in its local office.
This selection procedure will be used except in the following cases:
Where the service or work to be completed is not covered by the types of services and works identified in the Matrix of Works and Required Services.
Where the work is unique or specialized to a degree that in the County's judgment, another selection process such as individual project submissions are appropriate.
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