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It is important that you or your company establish a set policy and a list of procedures to be followed by all employees when accepting checks. Then it is vital to train and stress to your employees the importance of following these policies and procedures. Your policies should include the following:
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Post dated checks will not be accepted the District Attorneys office will not be able to help you by prosecuting if it is not honored by the bank.
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Do not accept pre-signed checks.
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Do not accept two party checks again, the DAs office will not be able to help you by prosecuting if it is not honored by the bank.
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Always require a government issued picture ID for cashing checks. Write down the ID information on the check.
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Take a picture of individuals cashing checks (optional but very effective). This provides excellent evidence for court.
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Get a thumb print on the front or back of the check (optional but also very effective). There are fingerprint kits available that do not leave black ink on the fingers.
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Do not accept another check from a bad check writer unless the first bad check has been cleared and paid off.
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