Under current law, documents submitted to governmental agencies must not include the social security number of a person except in certain circumstances.  Current law also prohibits public bodies from disclosing on their web sites personal information about a person except in certain circumstances. Personal information is defined to mean the person’s name in combination with his social security number, driver’s license number or certain other account numbers.

Section 1 of the bill provides certain immunity to officers, employees, and members of a governmental agency or public body relating to the disclosure of personal information pursuant to section 2 or 3 of the bill.

Section 8 of the bill provides that the last 4 digits of a social security number are not personal information for the purposes of these provisions.  Section 4 authorizes the use of the last four digits of a social security number in judgments while sections 5 and 7 remove the requirement of the inclusion of a social security number on certificates of marriage and forms for the reporting of divorces and annulments.

Section 6 of the bill authorizes the county recorder to allow the inspection and copying of certain records by family members, guardians, and personal representatives. 

17.150, 122.160, new section in Chapter 239B, 239B.030, 239B.050, 247.090,, 440.135, 603A.040

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Current law requires a county recorder to receive, record, and index certain documents that must generally be submitted as a paper document. Current law also establishes the format for such documents, sets forth various procedures for submitting, recording, and indexing such documents, and requires a county recorder to charge and collect certain fees relating to such documents.

This bill enacts the Uniform Real Property Electronic Recording Act, which gives each county recorder the option to receive, record, index, store, archive, and transmit electronic documents in addition to paper documents. Under the provisions of the Uniform Act:

1. If a county recorder elects to receive and record electronic documents, the county recorder must follow the standards and practices adopted by the Secretary of State.
2. A person is allowed to submit an electronic document for recording only if the county recorder has elected to receive and record such documents in accordance with the Uniform Act.
3. If a document is recordable in a paper format under existing law, an electronic document with the same content is also recordable if it satisfies the requirements of the Uniform Act.
4. If current law requires a document to be signed before it can be recorded, an electronic signature satisfies that requirement.
5. The Uniform Act sets forth the powers and duties of county recorders including providing access to documents and information by electronic means, converting paper documents and other information into electronic form, and accepting fees electronically.
6. County recorders are required to continue to accept paper documents as authorized by existing law and to place both types of documents in the same index.
7. The Secretary of State is required to adopt by regulation the standards and practices that a county recorder must follow if the county recorder elects to receive and record electronic documents.

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Under current law, the county clerks issue marriage licenses and the county recorders record certificates of marriage.  Section 2 of this bill authorizes a board of county commissioners in a county whose population is 400,000 or more (currently Clark County) to require that marriage certificates be filed with the county clerk. Sections 3-6 and 9-11 of the bill provide various procedures and requirements relating to the filing of marriage certificates with the county clerk in such a county. Section 7 of the bill provides for fees for filing marriage certificates that such a county clerk is required or authorized to collect. Section 8 of the bill requires that certain money collected by fees imposed by such a county clerk be deposited in a separate account in the county general fund to be used only to acquire or improve technology used by the county clerk for the issuance of marriage licenses and filing of marriage certificates.

New sections in Chapter 246 and amendments to various other sections

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